Announcements

CINCO LANDSCAPE MAINTENANCE ASSOCIATION, INC. BOARD OF DIRECTORS OPEN SESSION MEETING

Wednesday, October 28th, 2026 / 3022 Windemere Park Lane, Katy, TX 77494

 

Board Members 
Steve Rose – President
Bill Parker – Vice President
Matt Schmitz - Treasurer
Kyle Beckley - Secretary

Wendy Hou-Neely - Director At Large

 

PMG Management

Fernando Montoya – General Manager
Mike McAllister – Vice President PMG
Rachel Richmond – Portfolio Director
Karen Sanchez – PMG Senior Accountant

AGENDA

1. Establish Quorum & Call Meeting to Order 5:00 PM
2. Recognize and Welcome Virtual Attendees 5:01 PM
3. Adopt Agenda 5:05 PM
4. Update of Volunteer Status and Appointed Positions 5:08 PM
  4.1 Nominating Committee
  4.2 Landscape Advisory Council
  4.3 “Boots on the Ground”
  4.4 Assistant Secretary
  4.5 AI Liaison 
5. CLMA Projects Update 5:18 PM
  5.1 Bridges
  5.2 Sidewalks
  5.3 ADA-Compliant Ramps
  5.4 “Trunk or Treat” 
6. Confirm Board Approval of Open Session Minutes: April through September 5:28 PM
7. Member Open Forum 5:30 PM 
8. Confirm Approval and Recap of CLMA Workshop Activities 5:40 PM
9. CLMA Financials 5:45 PM 
  9.1 Confirm Board approval of April through August Financials
  9.2 FY2027 Budget Draft Update and Approval
    9.2.1 Brief Discussion of Deficit Spending
    9.2.2 Brief Discussion of 2025-2026 Surplus Operating Account Funds
    9.2.3 Brief Discussion of Reserves Account
      9.2.3.1 FY2027 Reserve Contribution Expense
      9.2.3.2 FY2026 Transfer of Operating Funds to Reserves
          9.2.3.2.1 “From/To” must be updated and validated
          9.2.3.2.2 Approval of late November 2026 transfer of funds either by Unanimous 
                        email before October Monthly Meeting or during October monthly meeting.
    9.2.4 Delinquent Assessment Update
  9.3 Approval of Assessment Letter mailout
  9.4 Strongroom Onboarding of New Directors
  9.5 Financial Advisor Update and Strategy
    9.5.1 Edward Jones
    9.5.2 Associa Treasury
    9.5.3 Capital Bank
  9.6 September 2026 Financials (View in Full)
    9.6.1 Balance Sheet
    9.6.2 Income Statement
    9.6.3 Variance Report
    9.6.4 Cash Forecast
    9.6.5 YTD Budget Variance
  9.7 Bad Debt Policy
10. IT Consultancy Requests Unfulfilled
  10.1 4 Page Memo Highlighting 20+
  10.2 Hard Drive Purchase
  10.3 Zoom License
11. Landscape Vendor Reports 6:30 PM
  11.1 Yellowstone Landscape
    11.1.1 Report
    11.1.2 Trees Removed this Month
    11.1.3 Pruning Map for this Month
    11.1.4 YTD Pruning Map
    11.1.5 Yellowstone Tree Count
  11.2 Earthcare Management
    11.2.1 Report
    11.2.2 Trees Removed this Month
    11.2.3 Pruning Map for this Month
    11.2.4 YTD Pruning Map
  11.2.5 Yellowstone Tree Count
12. Priority Tracker Updates 6:50 PM
  12.1 Changes in Ownership/Coordination
  12.2 Top 3 Priorities
13. Summary of Actions Approved Outside of Formal Meeting
  13.1 Approval of all Outstanding Meeting Minutes 
  13.2 Approval of all Outstanding Financials (through August 2026)
  13.3 Verification and confirmation of all unanimous email approvals
    13.3.1 Assisstnat Secretary position (per Article IV, Section I of By Laws) through end of 2026
    13.3.2 Artificial Intelligence Liaison Officer (per Article IV, Section I of By Laws) 
    13.3.4 Transfer of Master Tracker Ownership of Document/Contract review from former Director
              Chapman to Director Beckley
    13.3.5 Transfer of Master Tracker Coordinator from Director Rose to Director Hou-Neely
 14. Adjournment 7:15 PM